Purpose of the Role:

Responsible for the document control management for Construction documents, and information governance between Construction Director & FGJV teams.

Qualifications:

• Recognised tertiary qualifications within a relevant field, preferred – not essential
• White Card

Experience:

• 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
• Experience working on large scale construction projects or other suitable projects works
• Experience in information governance processes

Required Competencies:  

• Process oriented, able to analyse complex issues
• Strong communication and stakeholder management skills across different levels
• Sound interpersonal skills
• Ability to work collaboratively
• Ability to work to deadlines and targets and prioritise tasks under pressure
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Competent and proficient in the Microsoft Office Suite including Excel, Word.
• Ability to learn and use different software systems such as E7

Core Accountabilities and Responsibilities:

• Manage document submissions from subcontractors to internal teams, and FGJV to SHL.
• Provide advice and coaching to subcontractors and internal staff on project document control procedures.
• Manage the flow of internal process documentation to/from the Construction Director (Site construction teams, Procurement, IT, HR, Recruitment, Plant & Equipment, Technical, HSE, Environment).
• Provide input to FGJV - SHL Information Management monitoring and improvements
• Maintain & update roster of blue & white collar
• Ensure booking of flights & accommodation is done as per roster
• Record trainings done by each crew member / staff member
• Book training as per requirements for blue & white collar
• Manage timely attendance entry in E7 for the blue collar / white collar
• Order stationary & supplies for office
• Maintain log of dockets for hired plant & machinery

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.