Purpose of the Role

The P&E Senior Administrator ensures efficient administrative operations within the P&E Department. This role supports the broader administrative team while maintaining consistent standards and processes across all P&E administration activities.

Qualifications

• Construction White Card - mandatory
• Cert III in Business Administration or comparable

Experience

• Minimum of 2 years’ experience in senior administrative roles
• Familiarity with technical office administration roles
• Proficiency in Microsoft Office Suite
• Experience in supervisory roles - desirable
• Experience in the construction industry - desirable
• Experience in working in environment with camp accommodation - desirable

Required Competencies

• Proven leadership capabilities to oversee administration teams
• Exceptional organisational capability to manage schedules
• Strong written and verbal communication skills
• Strong coaching and mentoring skills to support administrative functions and staff development
• Effective coordination skills with the ability to prioritise multiple concurrent and critical deadlines
• Keen attention to detail to maintain quality scheduling data and document standards
• Effective time management skills
• Excellent customer service management
• Flexibility to adapt to changing needs and priorities
• Strong Initiative and proactive personality
• Effective collaborative and teamwork skills
• Proficiency in the use of Microsoft Office Suite; Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Analyse the P&E Department administrative needs and develop solutions
• Coordinate and assign administrative activities to administration team members
• Provide administrative and technical support to P&E staff
• Ensure every P&E team is properly supported in their admin needs, managing the admin staff allocations and rosters to achieve this goal
• Liaise with training dept to keep updated the P&E dept training matrix and ensure the team’s training are aligned
• Coordinate with the document control function on Cooma to speed up document creation and approval with the P&E teams
• Identify enhancement opportunities and recommend improvements aligned to the role

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.