Purpose of the Role:

The Receptionist will meet and greet all visitors to the FGJV office, provide administrative support to the project’s departments, ensure general housekeeping of the office and all other ad hoc administrative duties as they arise.

Qualifications:

• Cert III in Business Administration – Preferred but not essential
• White Card

Experience:

• Minimum 1 years’ experience working in the Construction Industry in a similar role – preferred
• Experience working on large scale construction projects or other suitable projects works
• Experience of fast paced, deadline driven environments
• Experience of multi-disciplined environments
• Previous administration experience in a generalist function coupled with extensive experience in a professional office environment
• Previous experience and knowledge regarding the use of office equipment, such as; scanners, photocopiers and printers etc.
• Proficient in the use of the Microsoft Office Suite particularly Word and Excel

Required Competencies:  

• Ability to work unsupervised, be a hands-on team player and multitask when required.
• Proven ability to organise and prioritise tasks, be flexible and resourceful,
• proactive and professional in manner with a high degree of self-motivation
• Sound interpersonal skills and ability to build and maintain relationships
• Sound verbal and written communication ability
• The ability to work collaboratively
• Autonomous ability
• ‘Can do’ attitude with a sense of urgency
• Personable and friendly disposition
• Language: fluent English mandatory; an additional language constitutes an advantage

• Communication – strong verbal and written communication skills
• Exceptional attention to detail

Core Accountabilities and Responsibilities:

• Meet and greet all visitors, check their appointment with FGJV personnel
• Collect and sort Office mail - logs and distributes accurately
• Answer, filter and direct all incoming calls to the office
• Arrange ordering of communal office stock
• Assist with the project’s meetings, workshops and functions
• Provide administration support to various project departments
• Act as the point of contacts for SI NRW JV personnel for administrative matters
• Provide internal communication as instructed
• Assist with all other ad hoc administrative duties as they arise
• Maintains kitchen supplies

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.