Purpose of the Role:

The prime focus of the Accounts Payable role is the end-to-end processing and payment of invoices.

Qualifications:

• Bachelor’s Degree in Accounting & Finance or related Commerce field – or working towards
• Cert IV or Diploma in Accounting, Bookkeeping, or similar relevant qualification, or working towards
• White Card

Experience:

• Minimum 3 years’ experience working in the Construction Industry in a similar role – preferred
• Experience working on large scale construction projects or other suitable projects works - preferred
• Experience in use of Microsoft Office including Excel, Outlook and SAP is essential

Required Competencies:  

• Knowledge of Construction and Engineering disciplines like Civil, Structures, Mechanical and Electrical
• Ability to manage multiple tasks whilst meeting given deadlines
• Experience with SAP, or other large ERP
• Medium – Advanced Excel skills (Vlookup, sumifs, pivot tables etc)
• High level of time management skills including the capability to work with conflicting priorities
• Exceptional attention to detail
• High level of interpersonal and effective communication skills to liaise with both internal and external stakeholders at all levels
• Self-motivated with the ability to work within a team or autonomously
• Sound problem solving skills
• Strong Initiative and proactive nature
• Key collaborative skills
• Highly developed oral and written communication skills
• Sound time management skills

Core Accountabilities and Responsibilities:

• Entry of all invoices into the system in a timely manner
• Management of non-complying invoices (compliant tax invoice, correct purchase order details, correct company name)
• Liaising with the Procurement Team and timely Management of purchase order/invoice variances
• Matching of purchase orders and entry of subsequent invoices into the system, for processing
• Generation of weekly (and ad-hoc as required) payment runs (combination of electronic and manual payments)
• Issuing Outstanding Lists of Invoices/Purchase Order for Procurement Teams
• Timely management of vendor queries
• Undertake key reconciliations on a monthly basis in line with the Account Reconciliations Policy, including:

• Reconciliation of Goods Receipts, Open Purchase Orders & Parked Invoices
• Vendor Statement Reconciliations Weekly/Monthly
• Review all outstanding GR items at each month end period
• Aged Creditors

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.